Unlocking Productivity: The 6-Step Ivy Lee Method

"Start writing, no matter what. The water does not flow until the faucet is turned on."

      ~ Louis L’Amour

There’s no question about it. If you want to have success as a writer, you have to keep writing.

That sounds simple enough, but it’s not the whole issue. For instance, you have to know what you’re going to write, and have a system of working so that you can get straight down to work as soon as you sit down.

Productivity is always a hot topic, especially for writers.

One of the best known productivity hacks was Ivy Lee’s Success 6 method of getting more done.

The story goes that in 1918, Charles Schwab was one of the richest men in the world. He was the president of the Bethlehem Steel Corporation which was one of the largest ship builders and the second-largest steel producers in America at the time. Schwab was known as a master hustler who was constantly looking for ways to have an edge over his competition.

In 1918 he was looking for a way to increase efficiency of his team and find better ways to get things done. To this end, he arranged a meeting with Ivy Lee who was a respected productivity consultant.

Ivy Lee told Charles Schwab that all he was going to do was talk for 15 minutes to each executive of the company and give them simple instructions. Charles Schwab asked how much this was going to cost him. Ivy Lee said it would cost nothing in the beginning but that if his method worked, then Schwab could pay him whatever he thought it was worth.

What Was The Method?

Ivy Lee then met with each of the company executives and told them a simple daily routine that they had to follow.

He told them, that at the end of each day they were to write down the 6 most important things they needed to accomplish the next day. But only 6 and no more. Once they had their list they were to number them in order of importance. He said, tomorrow, do the first thing, number one on the list, then work through the list in order. At the end of each day, move any unfinished tasks to a new list of 6 for the next day, and repeat this every working day.

After three months, Charles Schwab gave Ivy Lee a cheque for $25,000, which was a lot of money in 1918.

Why Did This Method Work?

Ivy Lee’s method of prioritising was simple yet effective, and made it easy with a short list of only 6 priorities each day.

Warren Buffett had a similar method which he called his 5/25 Rule for achieving success in life. His rule was to list 25 life priorities. They could be anything you want to achieve in life, including career, personal growth, relationships, health, or financial prosperity or anything else you want to do.

You then go through your list and pick out THE 5 most important things you want to achieve first, and concentrate only on them and forget about the other 20 completely until you had fulfilled your first 5.

Both these productivity methods remove the friction of starting. It lets you know what you have to do first, which means you can get straight down to work by minimises what you need to concentrate on.

Fewer priorities leads to doing better work because it enables you to focus, knowing that everything important will get done.

And doing the most important thing first every day is all you need towards consistency and focus.

What are your six important things to do today?

Putting an End to My Lack of Writing

"Suffer the pain of discipline or suffer the pain of regret."

    ~ Success Minded

2024, as I’ve already talked about, has been a bad year for me. So many bad things happened that I had to deal with which resulted in me getting little writing done.

The result of it all is that I still feel bad about not writing. But I am determined to make the next 12 months my best in writing.

Part of what went wrong last year (and there were SO many things) was that my husband and I were forced to move. We desperately looked for a new place to buy but found nowhere suitable.

But, I feel, or rather, I am determined, that the bad things are over. 

Although we didn’t find a property to buy, we have landed a one year lease in a nice 3-bed rental property in a quiet area and within walking distance of the local shopping centre, so all is pretty good at the moment. And renting means we don’t have to do anything to the house (in Australia, rental properties are not allowed to be changed in anyway whatsoever without the landlords permission) which means I’ll have more time to write.

We have also been moving some of our furniture around, including my writing bureau which was in the dining area next to the breakfast bar. I don’t know why I put in the middle of the house, but it was probably because that’s where it was in our previous unit for the past year. Anyway, I wasn’t happy with it there so we moved it into the spare bedroom. We sleep in one bedroom, my husband has the second bedroom as his study, and the third room is where our daughter sleeps when she comes over to stay now and again. So I thought, why waste that room most of the time? So far I’m loving having my own space again (except when said daughter comes to stay again, but that’s never for longer than a night or two).

I also have a plan (which I’ve already started) to write for at least 2 hours a day. 2 hours isn’t too much, and when I get back into the swing of writing every day, I’ll be able to increase it. But, even at 2 hours a day, that’s a lot of writing. The 2 hours is only for writing new words, not doing other writing related work. And if I write at 1,000 words an hour, which is my usual writing speed, even if I only manage 5 days a week, that’s 10 thousand words a week or 520 thousand words a year, which is pretty prolific for such a short amount of time each week.

And I’m determined to stick to my writing plan, especially now that I have my own writing place again. I’d forgotten how much I missed it.

The problem with not writing when other things get in the way, is that it’s important to find out what exactly the problem is and then it can be fixed. A writing schedule (plan) of how much you can reasonably achieve every day is also important.

Now that I’ve sorted out what was stopping me, I’m already writing more and it feels good to be back in my writing chair. And it doesn’t even matter what happens with my writing, whether it gets published, is appreciated, or earns a lot of money. I just want to write, so that is what I’m doing.

How to Write More in 15 Minutes Than in The Last 15 Days
https://ruthiswriting.com/articles/2025/15-minutes.html

The Vital Importance of Knowing the Difference Between Goals and Rewards

 

Until recently, I was like most people and thought that a goal was an end result. I used to say things like “My goal is to publish six books this year,” or “I’ve made it my goal to go for more walks.” But it turns out that I didn’t understand what a goal actually is.

The late, great Buddhist teacher, Thich Nhat Hahn, understood goals perfectly when he said that when washing the dishes, you should wash the dishes to wash the dishes, not to have clean dishes.

At first that looks confusing because you have to wash the dishes in order to have clean dishes. So what was he talking about?

He made that statement when he was talking about mindfulness and the importance of keeping your mind in the present moment. He was saying that to have clean dishes, your goal must be to wash the dishes, to think only of each dish as you clean it. As he put it (and I paraphrase), clean each teapot and cup with as much care and attention as if you are washing the baby Jesus himself. Your reward for such diligence, is clean dishes. But if all you think about is wanting to get the cleaning over and done with then the dishes may to be done properly.

The goal is to clean each dish. The reward is clean dishes.

But, you may be wondering, what does this have to do with writing?

Well, goals and rewards work the same way in any situation, even with writing.

What you need to do is figure out what it is you want to achieve with your writing. It can be a short or long-term achievement. It might be to write and publish a book every two months, or even to earn $30k a year as a freelance writer, or become a ghost writer, or a high-earning blogger, or a short story writer.

Whatever it is, first you have need to know what it is you want (reward), and then you have to plan exactly what you need to do to achieve it (goal).

So say you want to write and publish a book every two months. You have to know how many words you can write in an hour and how long it takes to edit proof and publish a book. Once you’ve figured it out then you know how many hours a day you need to work. And if you work your plan you’ll reach your goal which is to have a strong daily work ethic.

Your goal is the plan you made for daily/weekly writing. The reward is having a book written and published every two months.

So just like washing the dishes to wash the dishes, not to have clean dishes, your goal is to write the books to write the books, not to have the books written.

And the reward will come if you stick to your goal.

The 12 Month Writing Challenge
Write and Publish 12 Books in a Year
https://www.cheritonhousepublishing.com/books/12MTH.html

Why You’re Not Writing and How to Fix it

 

I recently admitted to you all (to my subscribers) that I haven’t been doing much writing lately.

I’ve had a lot going on in my life for the past several months, and most of it was not good and was either emotionally or physically demanding. But it was still no excuse for not writing. Sometimes a week or more would go by without me writing a word. And it bothered me. I wanted to write, so why wasn’t I writing? I didn’t understand it.

Then one day I was reading a book by Kristine Kathryn Rusch called, How Writers Fail: Analysis and Solutions.[This book can only be bought as part of a series https://amzn.to/426rfQ9] It was fascinating (and I read it several times), and one thing in particular struck me.

Kristine is married to author, Dean Wesley Smith, and she said that he cannot write without a deadline, even if it’s just a self-imposed deadline. And I realised that was my problem too. I had no deadlines.

I was overwhelmingly busy with so many other things going on, including selling our apartment, packing up everything we own, looking for another property to buy and finding nothing suitable so having to quickly rent a house and unpack everything we own. So I’d jettisoned my writing because other things seemed more important, like being days away from being homeless. But I still should have sat down every day, at least for an hour, and written. But instead I did nothing. No writing.

The problem with being human is that when faced with a choice, we default to the easiest thing to do, with is usually watching TV or playing a computer game, while telling ourselves that we deserve a rest.

When you have a job to go to every day it gives you a deadline to work to. It always gives you deadlines at home too because your time is limited.

But it’s too easy to put things off if there are no deadlines looming. When I put off my writing, it felt like there was little consequence because no one knew I hadn't done it and I still got plenty of other things done.

We always put off doing things we know we have to do if there isn’t a deadline, even things like washing the car, exercise, cooking, and even going for days out. It’s always easier to do nothing. Yet we always feel better if we do what we’re supposed to do.

It’s also a matter of priorities, the things you deem important enough that you’ll do them no matter what.

Some people aren’t even aware of their own priorities. It see parents at the park staring at their phones instead of interacting with their kids. Dogs not walked, dirty homes, unmade beds. All of it leads to depression.

Many studies show that productive people are happy people. They have a sense of achievement and have everything they want because they get things done. And it works the other way around too. Not only are productive people happy, but happy people are said to be 13% more productive. But productivity shouldn’t be confused with being busy. People who are busy all day, are said to be miserable. There is also a correlation between happiness and having a job. According to the World Happiness Report (WHR), having a job is a major step towards happiness.

So your writing has to be a priority or it won’t get done, and you’ll be unhappy. To get it done you need a schedule and deadlines.

I organise my days for everything I want to get done that day, and I do it whether I want to or not. If I didn’t, I’d be miserable, just like I have been these last few months when I wasn’t writing.

I have a publishing schedule for everything I write, including blog posts and books. Freelance work always comes with deadlines so that always gets done on time. I already know that I have to finish my latest book by the end of this month. I also have other writing projects to do, as well as all my chores and obligations in my personal life.

And deadlines, like having to finish my book in three weeks, keeps me on track every day.

I definitely need deadlines, as I proved to myself recently.

And having a schedule and deadlines means I know what I’ll be working on every day, meaning I can get straight down to work with no time to procrastinate.

Now that’s what I call a win-win.

Cheriton House Publishing
https://www.cheritonhousepublishing.com
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